OPEN POSITION: Law Firm Administrator

JOB DESCRIPTION

Position: Law Firm Administrator
Reports To: Managing Director and Management Committee

Position Purpose and Objectives:
The Law Firm Administrator will oversee non-legal/legal staff who perform a variety of clerical and administrative support tasks to facilitate the efficient operation of the law firm.

Supervisory Responsibilities:

• Trains all employees regarding firm procedures and information systems.
• Supervises administrative support staff.
• Recruits and assists in hiring of new employees.
• Conducts performance evaluations.
• Handles discipline and termination of non-attorney employees.

Other Responsibilities:

• Manages the day-to-day operations of the offices.
• Manages vendor contracts, relations, and performance.
• Manages the daily operations of information systems including client-accounting system, printer plant, software, and integration between each of the systems.
• Manages equipment, office services and facilities, including leases and contracts for each vendor.
• Manages and maintains all insurance programs, including annual renewals, maintenance, and compliance audits.
• Administers firm’s retirement deferral plans, including payroll contributions and firm’s matching contributions, loan approvals, beneficiary designations, and works with plan administrator on annual compliance audit and required communications.
• Manages schedule of all firm meetings and attorney and staff retreat.
• Prepares legal correspondence and documentation related to firm operations management.
• Participates in strategic planning process with management.
• Prepares and manages the firm’s annual budget, including a compilation of firm, practice group, office, and administrative revenue and expenses.
• Performs or facilitates accounting functions as needed. These may include, billing, preparation of financial statements, management of reports, and collections.
• Consults with outside accountants for audits, preparation of tax returns, and the production of other reports as required by law.
• Maintains corporate documents and shareholder documents.
• Drafts, implements, and administers operational and human resource policies and practices.

Knowledge, Skills and Abilities Required:

Education: Bachelor’s degree in Human Resources, Business Administration, Finance, or related field required.

Experience: At least five years in a senior management position. Law Firm experience is preferred.

Required Skills:

• Must demonstrate initiative, be highly organized, able to manage multiple projects while prioritizing work assignments, and able to work well with attorneys and staff.
• Needs good knowledge of Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Excellent writing skills and the ability to understand the attorney-client relationship are critical.
• The successful candidate must demonstrate an ability to write effectively for audiences inside and outside the firm and to prepare written materials to support and to follow-up marketing opportunities for the firm and for individual attorneys. Ability to evaluate opportunities for business development and manage a budget.

Other: Must be able to travel to the firm’s three offices located in Rapid City, Sioux Falls, and Spearfish.

To Apply:
Please send a resume to:
Lynn, Jackson, Shultz & Lebrun, P.C.
Attention: Marketing Director
311 N. 27th Street, Suite 4
Spearfish, SD 57738
OR email ssnyder@lynnjackson.com. No phone calls please.